4 Rules of Time Management
It is systemically important to structure tasks by priority and with a fixed time frame. It is worth making a plan from long-term to short-term matters - from goals that will take a year to tackle all the way down to the daily routine.
For example, this or next year you want to study/work abroad. In addition to solving technical issues (registration of passport, visa, preparation of a package of documents, etc.), you must speak a foreign language. So, in order to learn a language, you must start now, it takes a day to get a document, but, unfortunately, you cannot learn a language in 24 hours.
Prioritization is one of the main rules of time management.
Each task must be assigned its own degree of importance. To do this, you can use the "ABCD" method, giving each item in the to-do list its own priority.
There are four types of tasks:
- Immediate ones. These cannot be ignored, they should be tackled right now.
- Important ones. These are not as important as the first group, you have some time to tackle them, but they of rather immediate nature.
- Important, but not urgent. These tasks are rather in the middle of the spectrum, they are very much secondary to your success, and to your life in general. You will come to tackle these tasks only when all the other important tasks have been tackled.
- Unimportant ones. These can be ignored altogether.
2. Filtering of Information
The time is outside of our control. We all know about it, but not all of us are guided by this thesis when organizing our own time.
It is very important to learn how to filter information/tasks that are not part of a strategy for achieving a global goal at a certain stage in life.
For example, if you set a goal to purchase a laptop in two years, you should not use the Internet by googling things like “which laptop to choose” today. The information received will cease to be relevant after a few years, and in the end - it will not affect the final decision. After all, technological progress does not stand still.
Learn to discard unimportant information.
Time management is not a way to plan out your life. This tool is used as a way of achieving goals and to do so step-by-step.
Memorize and search for information that resonates with priority tasks. The rest is a waste of time.
3. Grading tasks
Complex tasks need to be performed at the beginning of the day. A person has more strength and energy, so a person will spend less time spending these tasks. And if such tasks are constantly postponed for an hour or two, then you will be suppressed all day because of a big task that is ahead of you. The task, as before, will remain unresolved. For effective work, do not be distracted by the Internet, especially single women online!
Difficult tasks can always be split into several smaller ones. Then the process of performing the whole task will not seem so scary and impossible. Then you should just complete that ask by starting from the hardest one.
4. Concentration on one task
Do not start a new task, leaving the old tasks to the mercy of fate. At the time management courses, experts note that, by repeatedly returning to a task, a person’s productivity in solving that annoying task decreases fivefold.
Also, do not tackle several tasks at once (of course, unless you are a multitasking guru). This will take more time compared to the completion of all tasks separately and may reduce their overall quality.